Finding and booking meeting rooms is simple and saves you time with Occu-Pi.
It’s a web-based system that uses motion-sensor technology and integrates with your corporate calendar system to make the most of your valuable meeting rooms.
So booked or not, Occu-Pi knows which rooms are being used and which ones aren’t.
Occu-Pi uses the latest technology to update meeting room bookings. No-one has to do a thing. It’s automatic.
It’s so smart it was granted an innovation patent by IP Australia.
No more depending on people to cancel bookings.
No more time-wasting and frantic searching for an empty room.
Just walk into an empty room and Occu-Pi books it for you.
Or join the waiting list for a room that’s already booked, and be notified when it becomes available.
That’s what makes The Frame Group’s Occu-Pi, the intelligent meeting room booking system.
Occu-Pi uses intelligent meeting room monitoring
Here’s how it works:
We install motion sensors in your meeting rooms which are able to detect if the room is being used or not. The sensors send this information to Occu-Pi, which then passes it on to your calendar system. Your staff get the actual status of meeting rooms, in real-time.
It automatically makes meeting rooms available for booking
Because of the sensors in the rooms, Occu-Pi detects booked meeting rooms that aren’t being used. So if a meeting finishes early, or didn’t start at all, Occu-Pi knows. It cancels the booking to make the room available for others to use. Using Occu-Pi guarantees that empty meeting rooms are always available for booking.
It automatically books occupied meeting rooms
For impromptu meetings, just walk into an empty room and Occu-Pi does the rest. It books the meeting room in 15-minute intervals for as long as you’re in there.
It allows you to be waitlisted
When no meeting rooms are available, Occu-Pi gives you the option of joining a waiting list. You can even specify the resources and preferred locations for your meeting. Occu-Pi notifies you when a suitable meeting room is free.
It lets you know when your booking is due to finish
When you’re in a meeting room that’s booked back-to-back, Occu-Pi lets you know your time is almost up. It sounds a chime 5 minutes before your booking is due to end, letting you know that someone else has the room booked immediately after you.
Interactive touchscreen kiosks
Occu-Pi comes with optional kiosks that let you make bookings at the meeting room door. The simple, touchscreen interface also makes it easy to check the current status of a room and find available meeting rooms nearby.
Reports help you understand your meeting room usage and costs
The information Occu-Pi records about your meeting rooms lets you understand exactly how they’re used. And that means you can also understand their real cost.
Occu-Pi’s reporting module gives you usage figures for each room by hour, day, week and month. You’ll know how much that expensive floor space is actually used and be able to plan how to make best use of it. That’s because Occu-Pi helps you know whether you have too many, not enough, or just the right number of meeting rooms.
Centralised meeting room booking and management
The Occu-Pi web portal is the heart of the system. You can access the web portal from anywhere using a web browser. Just log in using your network username and password.
Occu-Pi gives your staff immediate visibility of all your meeting rooms. They can search for and book meeting rooms, quickly and easily. You can give people different levels of access so they can obtain room usage reports or manage the system configuration settings.
Seamless integration with your back-office systems
Occu-Pi seamlessly integrates with Microsoft Exchange Server and Microsoft Active Directory. That means booking information is always synchronised, in real-time, for your email client, the Occu-Pi web portal and all kiosks.
Make it easier to find and book your meeting rooms
Speak to one of our consultants to find out how Occu-Pi can save you time and end the frustration of finding an available meeting room. Ask to see Occu-Pi working at Frame’s offices.