Address significant issues in relation to storing and managing information, as well as preserving valuable information with easy-to-maintain processes and practices.
An information management plan that addressed dramatically expanding data holdings, and aligned information management governance, processes and practices with ICT plans and roadmaps.
Put a focus on knowledge management and the knowledge domain, with reduced rework and wasted effort as well as less ambiguity.
Army had a compelling need for clarity. Significant issues had to be addressed in relation to storing and managing information, as well as preserving its historic and sovereign information with easy-to-maintain processes and practices.
Also, information management was recognised as an important tool for decision-making. The larger and more complex the data spread, the more critical it is to have a well-defined set of information management tools, schemas and processes.
- address dramatically expanding data holdings
- store information from ubiquitous and disaggregated ICT systems
- align information management governance, processes and practices with ICT plans and roadmaps
- align information management with whole-of government and Department of Defence legislative and regulatory requirements.
The plan will assist Army to:
- have all the relevant variables and inputs to be able to make decisions
- put a focus on knowledge management and the knowledge domain
- reduce or eliminate rework, wasted effort and ambiguity, providing a competitive edge
- allow for the safe capture and storage of deployed data.
- the current state of Army information management
- issues and problems arising from the current information management environment and supporting ICT solutions
- compliance issues and FOI challenges
- information accessibility
- existing processes and procedures, their commonality and consistency across Army
- unique challenges faced by units, as well as their requirements
- provision of sustainable information management practices, in keeping with the Archives Act
- a single filing plan for Army
- a development path for maintaining metadata standards
- training requirements, by rank and role
- information management service requirement scenarios
- an information management governance structure and responsibility matrix.
The plan was delivered with many recommendations. These provided an implementation roadmap that will significantly lift Army’s self-reported information management maturity level.